Swimsoft Alternative — Modern Cloud Swim School Software

Why schools choose ClassBase

ClassBase was built around three principles. They might matter to you, they might not — see for yourself in a free trial.

Flexibility and configurability

ClassBase is configurable — terms, billing modes, skill scales and registration fields all flex to match how you already work, rather than asking you to adapt to the software.

Mobile and cloud access

ClassBase is cloud-native from the ground up — it runs in any browser on any device, poolside on a tablet, at home on a laptop, or on your phone. No installation, no Windows dependency.

A modern interface

ClassBase has a clean, modern interface that's intuitive for staff and includes a dedicated parent portal where families manage bookings, payments and progress.

What's included on every ClassBase plan

No add-on modules, no per-feature pricing — every plan includes the full feature set below.

Cloud-native — runs in any browser, any device, no install
GoCardless Direct Debit with self-service parent mandate setup
Stripe card payments (instant card collection alongside DD)
Parent self-service portal with DD setup and progress tracking
One-click term copy-forward with half-term and bank holiday handling
SMS notifications via Twilio (charged per message at near-zero markup)
CSV import wizard with auto-detect column mapping and preview
Granular role-based staff permissions (owner / admin / instructor)
Private pool hire module (recurring bookings, hire memberships)
UK GBP pricing, GDPR compliant, UK-built

Want to book a sales call for software that taxes your success? Swimsoft prices per swimmer, so the more your school grows the more you pay, and you'll need to book a call to see it. Go and verify the figures yourself. With ClassBase you skip all that: start a free full-feature trial right now, flat price, no call.

Try ClassBase Free — No Installation Required

Term-based scheduling that matches Swimsoft's block strength — and adds cloud access

If you chose Swimsoft, you likely value structured, term-based scheduling. ClassBase shares that philosophy. Define your terms, set up your timetable, and let the system generate sessions automatically — including half-term breaks and bank holidays. The difference is you can do it from any device, and copy the entire term forward with one click.

Define term dates with half-term and closure day exclusions
Sessions auto-generated from your timetable
One-click copy-forward to the next term — classes, students and staff
Access from any device — browser-based, nothing to install

ClassBase weekly class schedule showing term-based timetable with swim lessons

ClassBase parent portal showing bookings, payments and child progress

A modern parent portal — self-service for families

ClassBase's parent portal is built in on every plan — families get their own login to view class schedules, track skill progress, set up GoCardless Direct Debit mandates themselves, and download invoices. No extra cost, no separate module to configure.

Parents view class schedules, attendance and skill progress
Self-service GoCardless DD mandate setup
Invoice history and payment status visible to parents
Reduces admin emails, phone calls and manual updates

ClassBase intelligent waiting list showing which class days are available and which are full

Intelligent waiting list — built in, no extra module

When parents register, they see which class days have spaces and which are full — "not available" days clearly shown, with a waiting list option right there on the page. When a space opens, ClassBase automatically notifies the next parent and triggers GoCardless Direct Debit setup. No admin chasing required.

Live availability by day — parents see exactly what's open
Matched to stage level, not just a specific session
Space opens → parent notified → DD mandate triggered automatically
Included on every ClassBase plan — no add-on needed

Bring your existing data with you

Switching software shouldn't mean starting from scratch. ClassBase includes a built-in CSV data import tool. Export your student records, class structures and enrolment data from your current system, then import everything directly into ClassBase. The import wizard auto-detects column mappings and previews your data before committing — so you can check everything looks right before going live.

CSV import with automatic column detection
Preview and validate before committing
Import students, classes, enrolments and attendance history
Self-service migration — free on every plan, no onboarding fees
Free hands-on help if you get stuck — just email us

No onboarding fee on ClassBase. Most other UK swim school platforms charge for data setup — data uploads, courses, bookings billed per item or per hour. ClassBase’s import is free, and so is help if you need it.

ClassBase data import wizard showing auto-detected SwimBiz customer export template with 100% column match and pre-filled field mappings

What it costs — and how you get started

Most swim-school software charges per swimmer, per month, so the bigger your school gets the more you pay. ClassBase is one flat price per tier.

	Per-swimmer platforms	ClassBase
Pricing	Per swimmer, per month — grows as you grow	Flat tier
At 500 swimmers	£1,000+/year and rising	£49/mo (£588/yr), all-in
Email	Often a separate paid account you run yourself	Included
Getting set up	Setup plus per-admin training fees	Free to do yourself; hands-on help on request
Try before you buy	Demo plus spec document, no trial	Free full-feature trial, no sales call

Per-swimmer platforms commonly run £1,000+/year at 500 swimmers based on published rates (some are over £2,000). ClassBase Pro is £49/month flat. Check any provider's pricing and do the maths for your own headcount.

Set it up yourself — or ask us for a hand

ClassBase is built so you can get going on your own: sign up, import your data free, and you could be running the same day. No demo to sit through, no spec document to write, no mandatory setup fee. Want it done for you instead? Hands-on onboarding is available on request — tell us what you need and we'll put together a plan that suits you.

“I came from pen and paper and set the whole thing up myself — really impressed, and so easy.” — swim school owner, ClassBase

More included. Less to bolt on.

ClassBase includes self-service GoCardless DD, a built-in parent portal, Stripe card payments and SMS — all on every plan, no add-ons required.

GoCardless DD

Stripe payments

SMS notifications

Private pool hire

Frequently asked questions

Is ClassBase a good alternative to Swimsoft?

Yes. ClassBase covers every core feature Swimsoft offers — term-based scheduling, student management, attendance tracking — and adds cloud access from any device, GoCardless Direct Debit, Stripe payments, a parent self-service portal and SMS notifications. It's fully cloud-based, so there's nothing to install and no Windows dependency.

Is ClassBase fully cloud-based?

Yes — ClassBase is fully cloud-based, runs in any web browser on any device, including phones, tablets and Macs, with no installation required. Real-time data sync means whatever you change at the office is reflected instantly poolside on a tablet, and at home on the parent's phone.

Does ClassBase support termly block-based scheduling?

Yes. ClassBase is built around term-based scheduling with copy-forward. You define your term dates (including half-terms and bank holidays), set up your timetable once, and copy the entire structure forward to the next term. Sessions are auto-generated and holiday dates are automatically excluded.

Can I import my Swimsoft data into ClassBase?

Yes. ClassBase has a built-in CSV data import tool. You can export your student records, class data and enrolment history from Swimsoft and import them directly into ClassBase. The import wizard maps columns automatically and flags any issues before committing. Self-service migration is free on every plan.

Does ClassBase have GoCardless Direct Debit?

Yes. ClassBase has full GoCardless integration for collecting term fees via Direct Debit. Parents set up their mandate through the parent portal, and you can batch-collect payments across your entire school with one click.

Ready to try ClassBase?

ClassBase gives you everything Swimsoft does — plus cloud access, integrated payments, a parent portal and free data migration. Start your free trial today and see the difference.

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Free trial · No credit card · All features included

A Modern Alternative to Swimsoft — Cloud-Based and Built for UK Schools